Accounts Payable Coordinator - Twin Farms

Twin Farms is a Forbes Five-Star, all-inclusive resort known for exceptional hospitality and the operational excellence that makes it possible. We’re seeking a meticulous Accounts Payable Coordinator to own the AP cycle end to end with speed, accuracy, and strong internal controls.

This is a part-time role averaging 24–32 hours per week, with potential for expanded scope and hours over time depending on business needs and candidate interest. We're looking for someone energized by doing things right—and doing them better every time.

• Manage the full Accounts Payable cycle from intake to payment
• Code and route invoices for approval
• Match POs, receipts, and invoices; resolve variances quickly
• Prepare and execute weekly payment runs with proper authorization
• Reconcile vendor statements and maintain a current aging
• Set up new vendors and maintain accurate records
• Compile and file annual 1099s
• Key Fintech invoices & record ACH payments for our Beverage initiative
• Enforce internal controls and maintain clean audit trails
• Manage corporate card (Ramp) expense intake and reconciliation
• Partner with Accounting Manager on month-end AP close
• Accrue un-invoiced expenses, post adjustments, lock AP ledger
• Serve as the primary point of contact for vendor inquiries
• Support compliance and internal audits with organized documentation
• Continuously improve workflows, checklists, and reporting

What Success Looks Like

• Near-zero invoice exceptions and aged items
• Timely, policy-compliant payments with clear approvals
• Smooth month-end close with clean reconciliations
• Corporate card spend fully submitted, coded, and reconciled
• Documentation that stands up to audit review without question

• 3+ years of hands-on Accounts Payable experience in a multi-entity or control-focused environment
• Strong understanding of PO and three-way match processes
• Experience with payment batches, bank confirmations, and accruals
• Vendor reconciliation and ledger finalization experience
• Corporate card program oversight (Ramp a plus)
• Documentation-first mindset with clean recordkeeping
• Clear, professional communication style
• Familiarity with AP automation tools (Yooz a plus)

Tools You’ll Use

• AP Automation / Invoice Capture: Yooz
• Corporate Card Platform: Ramp
• Standard Accounting & ERP Software with PO/Receiving Modules

Work Style

• Meticulous and deadline-driven
• Proactive in surfacing issues and closing loops with stakeholders
• Bias toward clear documentation and repeatable processes

We believe people do their best work when they feel cared for, at work and in life. At Twin Farms, you’ll find benefits designed to support your well-being, your future, and your sense of belonging:

• Time to recharge – Up to 4 weeks of paid time off, plus paid sick days and holidays, so you can rest, and reset.

• Nourishment every day – complimentary meal during each shift.

• A place to call home – Affordable on-site housing may be available for qualified candidates, depending on availability.

• Future security – 401(k) retirement plan with employer matching to help you plan confidently for tomorrow.

• Health that’s supported – Employer contributions toward medical, dental, and vision coverage, plus free vision and life insurance at no cost to you.

• Sharing the magic – Friends & Family discount rates so you can let your loved ones experience the world of Twin Farms.

• Flexibility for life changes – Relocation assistance may be available for qualified candidates, depending on availability.