Food & Beverage Administrator

Join the Xara Palace Family!

Are excellence and team spirit part of your DNA?

Are you looking at opening up a new world in upscale hospitality and taking your career to the next level?

The Xara family is growing and is on the lookout for passionate and inspiring team players to be part of our history and share our values.

At Xara Collection, we are committed to creating exceptional dining and service experiences that leave a lasting impression. We are currently seeking a detail-oriented and highly organized Food & Beverage Administrator to support our F&B Director and team with essential administrative operations.

Key Responsibilities

• Provide comprehensive administrative support to the Food & Beverage team, including scheduling coordination, documentation, and accurate record-keeping.
• Assist in payroll processing and staff scheduling as required.
• Coordinate F&B timesheets and maintain timely updates in Indigo, in liaison with the Human Resources department.
• Manage and update inventory records, assisting with procurement and stock control processes.
• Maintain budgets, financial records, and internal reports with accuracy and discretion.
• Ensure effective internal communication across all F&B outlets.
• Support menu-related tasks, including editing, formatting, and printing menus, event menus, and event tags.
• Ensure compliance with all relevant health and safety regulations and internal company policies.

Requirements

• Proven experience in an administrative role, preferably within the hospitality or food & beverage industry.
• Excellent organizational and multitasking skills with a keen eye for detail.
• Strong communication and interpersonal abilities with a proactive problem-solving approach.
• Proficiency in Microsoft Office Suite; knowledge of restaurant or hospitality management systems is an advantage.
• Familiarity with food safety and hygiene standards is preferred.
• Flexibility to work weekends or public holidays when required.

• Full Time Job
• Experienced +1 year
• Hospitality and Leisure
• Hotel, Restaurant and Catering